Executive Personal Assistant

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About Company
Job Info
Job Status: Open
No of Vacancies: 1
Date Posted: February 14, 2020
Expiry Date: March 15, 2020
Job Type: Full Time
Job Level: Any
Years of Experience: 5
Salary Info
Salary Type: Negotiable
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Executive Assistant to the Managing Director;

One of our clients in busy Manufacturing Company is looking for Executive Personal Assistant for the Managing Directors office;

Job Summary:

The Executive Assistant serves as the primary point of contact for internal and external persons on all matters pertaining to the Managing Director’s Office. The Executive Assistant also serves as a liaison to the board of directors and senior management teams;

Roles and Responsibilities

  • Executive Team Support
  • Managing an extremely active calendar of appointments; composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the Managing Director's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the Managing Director; to keep well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides leadership to build relationships crucial to the success of the Company, and manages a variety of special projects for the Managing Director.
  • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Assists board members with travel arrangements, accommodation, and meal planning as needed.
  • Maintains discretion and confidentiality in relationships with all board members
  • Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board matters, including advance distribution of materials before meetings in electronic/paper format. Senior Management Liaison.
  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings

Qualifications & Skills Required

  • Bachelor's degree required; a Master Degree is an added advantage.
  • At least 5- 8 years’ experience supporting C-Level Executives.
  • Experience and interest in internal and external communications.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
  • Must be able to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
  • Must have Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Must possess very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Management team and external partners.
  • Must have Expert level written and verbal communication skills
  • Must Demonstrate proactive approaches to problem-solving with strong decision-making capability
  • Has Emotional maturity
  • Must Highly resourceful team-player, with the ability to also be extremely effective independently
  • Must have Proven ability to handle confidential information with discretion, be adaptable to various competing demands.
  • Must Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment

All applications should be done on or before close of business 15th March on link below:


Only shortlisted candidates will be contacted