Our client in service industry is looking to hire a Business Operations Coordinator based in Nairobi.

Work Station: Nairobi

JOB PURPOSE;

The ideal candidate should oversee the provision of and provide high-level business, administrative and support services to facilitate the efficient delivery of business operations and services to agreed standards. He/she will collaborate with managers and employees and assist in the planning, organization, and implementation of day-to-day business operational activities.

 MAIN TASKS AND RESPONSIBILITIES;

       Human Resource Management

• Assist in coordination of staff
• Liaising with business heads to provide reports to management
• Provide direction and guidance to internal teams to achieve performance targets                                                                                                  Financial operations
• Monitor and assess operational costs
• Coordinating Financial Reports
• Monitor and asses performance management processes                                                                                                                                                  Projects Management
• Coordinate the intricate logistical details of projects to ensure on-time project delivery
• Assisting with project management by creating assignments, tracking progress, and resolving issues.
• Oversee special projects and other duties as assigned.                                                                                                                                              Compliance
• Ensure compliance with company standards and procedures
• Ensure the company complies with local, state and  legal requirements
• Managing and reporting compliance breaches and exposures.
• Monitor, control and manage business operations to meet organizational expectations and goals.
• Research, develop, draft, implement and revise business policies, procedures, methods, and guidelines. Evaluate and evolve current operational procedures and provide strategic recommendations for improvements as needed
• Draft and implement new contracts, amendments, renewals, and terminations.
• Maintain clear and accurate operations documents/procedures for reference purposes.
• Managing internal and external stakeholder relations.
• Create and implement an ongoing interface with sister companies, other organizations, and vendors

SKILLS AND QUALIFICATIONS;

• Bachelor’s Degree in related field.
• Minimum of 5 years’ experience in a similar role
• Male Candidates are highly encouraged to apply 
• Intermediate – advanced skills in the Microsoft Office suite
• Proven success producing high quality work with a strong attention to detail
• Critically analyze a problem and develop recommend solutions
• Maintain sensitive data in a confidential manner
• Think through details and tactics without losing sight of overall strategic goals
• Understand and resolve complex issues, complaints, or problems
• Professional presentation and exceptional communication skills
• Ability to work to deadlines and plan
• Ability to work independently and in consultation with key stakeholders
• Tech-savvy /multitasking /Strong time-management and organization skills
• Proactive approach to problem-solving

All applications should be done on or before close of business 14th June, 2021 on link below:

BUSINESS OPERATIONS COORDINATOR

Only shortlisted candidates will be contacted

Are you passionate, organized, and keen to detail with a learning attitude? Would you like be part of a young dynamic team? Then we are looking for you.

The HR Intern’s role is to support the day to day operations of the Recruitment department with the direction of the Recruitment Manager.

Location: Nairobi

Monthly Allowance will be provided

Responsibilities

• Shortlisting suitable candidates based on provided job description
• Assist the Recruitment manager with scheduling and coordinating interviews
• Conduct Background checks
• Understand all HR processes and continually seek opportunities for improvement.
• Report writing and report generation

Qualifications

• Bachelor’s degree or Higher diploma in HR
• Good Communication skills
• Ability to multi-task and get things done to completion
• Personal integrity and ability to maintain confidentiality
• Fast to understand concepts with keen attention to detail and willingness to learn
• Excellent planning and organizational skills
• Able to handle a high pressure environment

How to Apply

All applications should be done on or before close of business 21st April  2021 on link below

HR Intern

Only shortlisted candidates will be contacted

JOB SUMMARY

The ideal candidate will be responsible for:

1. Ensuring the smooth running of our businesses and delivery of a quality service.
2. Provide full administrative and secretarial support at a senior level to the Director.
3. Handle sensitive and complex issues in a professional and objective manner.

ACADEMIC & PROFESSIONAL QUALIFICATIONS / TRAINING & WORK EXPERIENCE)

1. Bachelor’s degree/Diploma in Business Administration, Secretarial, Commerce, Personnel Management or related field
2. At least 4 years’ experience in administration with 3 years as a Personal Assistant.
3. A knowledge of standard software packages and the ability to learn company-specific software if required.
4. Able to take minutes at meetings and follow-up on action points with the relevant personnel
5. Professional certification will be an added advantage.

KNOWLEDGE AND COMPETENCIES

1. Discretion and trustworthiness: you will often be party of confidential information
2. Flexibility and adaptability
3. Good oral and written communication skills
4. Organisational skills and the ability to multitask
5. The ability to be proactive and take the initiative
6. Tact and diplomacy
7. Communication skills
8. A knowledge of standard software packages and the ability to learn company-specific software if required.

DUTIES/RESPONSIBILITIES

1. Acting as a first point of contact: dealing with correspondence and phone calls
2. Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
3. Booking and arranging travel, transport and accommodation
4. Organising events and conferences
5. Reminding the manager/executive of important tasks and deadlines
6. Typing, compiling and preparing reports, presentations and correspondence
7. Managing databases and filing systems
8. Implementing and maintaining procedures/administrative systems
9. Liaising with staff, suppliers and clients
10. Collating and filing expenses
11. Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, e.g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

REGULAR DUTIES/ADMINISTRATIVE/OPERATIONAL DUTIES

12. Receiving telephone calls
13. Receiving and directing visitors, word processing,
14. Creating spreadsheets and presentations, and filing.
15. Responsible for office projects and tasks, as well as overseeing the work of junior admin staff.

PERIODIC DUTIES/RESPONSIBILITIES

16. Inspect and ensure that the administration and the reception area is well taken of
17. Monitoring the budget status reports each month and communicates financial information to managers to ensure the company stays within the budget

ANY OTHER FACTORS

1. The job requires flexibility –may involve irregular working hours

DELIVERABLES

1. Ensuring timely and accurate correspondence of emails and any other communication
2. Ensure that meeting agendas are distributed before the meeting
3. Ensuring that the Director’s diary is accurate and well planned.
4. Ensuring staff needs are meet and well taken care of.

Our client a leading Media company in East Africa is looking to hire an Office Manager.

Job Location; Nairobi

JOB PURPOSE;

The ideal candidate will be responsible for administrative and organizational management of the office.

MAIN TASKS AND RESPONSIBILITIES

Administrative duties

• Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff
• Provide event support and planning, including retreats, meetings, staff events. This includes logistical research and planning, day-of support, and invoice/billing management.
• Manage office budget and record office expenditure
• Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
• Manage online and paper filing systems
• Managing the performance of office staff.
• Taking accurate minutes in a range of meetings.

Assist with HR function duties

• Organizing the duties and work loads of junior administrative staff.
• Overseeing the recruitment of new staff, including their training and induction.
• Keeping accurate records of staff holidays and sickness.

SKILLS AND QUALIFICATIONS;

• Bachelor’s degree in business administration, communications, or a related field
• At least 3-6 years of solid administrative experience in an office setting
• Strong interpersonal skills.
• Execute and exhibit good judgment.
• High level of professionalism.

All applications should be done on or before close of business 30^th November 2020 on link below:

http://www.reedsafricaconsult.com/upload-cv.html

Only shortlisted candidates will be contacted

Our client a manufacturing company is looking to hire a Personal Assistant.

Reports to; Managing Director

Job Location; Nairobi

JOB PURPOSE:

The personal assistant will provide secretarial and administrative support in an organized and timely manner.

MAIN TASKS AND RESPONSIBILITIES

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organizing meetings and appointments, often controlling access to the Directors.
• Booking and arranging travel, transport and accommodation.
• Organizing events and conferences
• Reminding the Directors of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients

SKILLS AND QUALIFICATIONS;

• A holder of Diploma in Business Management or Personnel Management.
• 5-6 years of relevant experience as a Personal assistant.
• A knowledge of standard software packages and the ability to learn company-specific software if required.
• Able to take minutes at meetings and follow-up on action points with the relevant personnel
• Experience in manufacturing industry is an added advantage
• Able to work with minimum supervision
• Proficient in Word and Excel

All applications should be done on or before close of business 16^TH August 2020 on link below:

https://reedsafricaconsult.com/upload-cv/

Only shortlisted candidates will be contacted