Accounts Payables Junior Officer

Job Title: Accounts Payables Junior Officer

Location: Nairobi, 

Salary: Ksh. 45,000 Gross 

Our client is seeking a Accounts Payables Junior Officer responsible for managing the end-to-end accounts payable function, ensuring supplier invoices are accurately processed, reconciled, and paid on time. The role maintains strong vendor relationships, ensures compliance with company policies and statutory requirements, supports financial reporting, and contributes to continuous improvement of the accounts payable process.

Key Responsibilities:

1. Invoice Management
Receive, review, verify, and accurately process supplier invoices through the three-way matching process.
Ensure invoices comply with company policies and statutory requirements, including VAT, withholding tax, and ETIMS regulations.
Maintain accurate invoice registers and organized physical and electronic filing systems.

2. Payment Processing.

Prepare and process supplier payments, expense reimbursements, and petty cash replenishments in accordance with approved payment terms.
Monitor accounts payable ageing to ensure timely payments and optimize available payment discounts.
Apply and account for withholding tax and other statutory deductions accurately.

3. Vendor Management.

Maintain accurate vendor master data and onboard new suppliers in line with company procedures.
Build and maintain strong supplier relationships by resolving invoice, payment, and account queries promptly.
Reconcile supplier statements and resolve outstanding discrepancies.

4. Account Reconciliation
Perform regular reconciliations of supplier accounts, accounts payable sub-ledgers, and the general ledger.
Reconcile accruals, GRN/GIT accounts, and support month-end closing activities.
Investigate and resolve reconciliation differences within agreed timelines.

5. Compliance & Internal Controls
Ensure compliance with company policies, approval matrices, and statutory requirements.
Maintain complete audit trails and support internal and external audits.
Identify and escalate control weaknesses, risks, or policy breaches.

6. Reporting & Process Improvement

Prepare accounts payable ageing reports, payment schedules, cash flow forecasts, and management reports.
Analyze payable trends and vendor performance to support decision-making.
Recommend and implement process improvements to enhance efficiency, accuracy, and internal controls.

Requirements:

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• CPA Part II, ACCA, or progress towards a professional accounting qualification is an added advantage.
• 2–4 years' experience in accounts payable, finance, or general accounting.
• Proficiency in ERP/accounting systems.
• Sound knowledge of Kenyan tax and statutory compliance requirements, including VAT, Withholding Tax, PAYE, and ETIMS.
• Strong analytical, reconciliation, communication, and organizational skills with excellent attention to detail.
• Available to join immediately