Assistant Fleet Coordinator

Job Title: ASSISTANT FLEET COORDINATOR

Reporting to: Fleet Manager 

Location: Nairobi 

Job Summary

Our client is seeking a qualified and experienced Assistant Fleet Coordinator to support the daily coordination, movement, maintenance, compliance, cost control, and reporting of the company’s motor vehicle fleet.

Key Responsibilities

• Coordinate fleet operations, including daily vehicle allocation, movement, deployment, collection, recovery, and availability.
• Monitor vehicle status, including condition, cleanliness, roadworthiness, mileage, fuel consumption, maintenance, and operational readiness.
• Conduct basic vehicle inspections and promptly report mechanical defects, damage, safety concerns, and maintenance requirements.
• Coordinate vehicle servicing, repairs, inspections, insurance, tracking, licensing, and other statutory requirements.
• Maintain accurate records covering vehicles, drivers, fuel, maintenance, inspections, incidents, and compliance documentation.
• Follow up with stakeholders, including drivers, garages, mechanics, suppliers, and service providers, to ensure timely completion of work.
• Monitor driver performance, including conduct, vehicle usage, route compliance, fuel efficiency, and adherence to fleet procedures.
• Document fleet incidents, including accidents, breakdowns, damages, traffic offences, delays, and other operational issues.
• Maintain updated vehicle documents, including insurance, inspection certificates, licences, logbooks, and service records.
• Prepare daily, weekly, and monthly fleet reports and communicate fleet status, delays, emergencies, and urgent operational matters.
• Support cost control relating to fuel, repairs, tyres, spare parts, maintenance, and vehicle downtime.
• Provide emergency support during vehicle breakdowns, recovery, and other fleet-related incidents.

Mandatory Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Transport Management, or a related field.
• Valid Kenyan driving licence.
• Minimum three (3) years of verifiable driving experience.
• Minimum three (3) years of relevant experience in fleet management, transport coordination, motor vehicle operations, or a busy logistics organisation.
• Practical knowledge of vehicle inspection, maintenance, documentation, road safety, and statutory compliance.
• Strong communication, reporting, record-keeping, and computer skills.
• High integrity, discipline, accountability, attention to detail, and ability to work under pressure.